If, under the employee's employment contract or collective agreement, you are required to set up an SH savings account or a Fritvalg account, this can easily be configured in Salary.
The difference between a Fritvalg account and an SH savings account:
Fritvalg account: The balance is never cleared automatically unless the employee leaves the company.
SH savings account: The balance is automatically cleared at the end of December.
Guide
Add a Fritvalg account
Add a Fritvalg account
1. Go to the Employees tab, select the relevant employee, scroll to the bottom of the page, and click the edit icon next to SH days and Fritvalg account.
2. Select SH days and Fritvalg account for this employee. Then complete the following fields:
Type: Select Fritvalg from the drop-down menu and choose which pay components the savings should be calculated from.
Contribution: Enter the desired savings percentage. If you prefer to specify a fixed amount instead, click the percentage drop-down menu and switch to DKK.
Add type: If the employee should have multiple savings accounts, click Add Type to create an additional one.
Click Save Changes.
3. The Fritvalg account will now appear on the employee's payslip.
Add a SH account
Add a SH account
1. Go to the Employees tab, select the relevant employee, scroll to the bottom of the page, and click the edit icon next to SH days and Fritvalg account.
2. Select SH days and Fritvalg account for this employee. Then complete the following fields:
Type: Select SH-Dage from the drop-down menu and choose which pay components the savings should be calculated from.
Contribution: Enter the desired savings percentage. If you prefer to specify a fixed amount instead, click the percentage drop-down menu and switch to DKK.
Add type: If the employee should have multiple savings accounts, click Add Type to create an additional one.
Click Save Changes.
3. The Fritvalg account will now appear on the employee's payslip.
FAQ
What is a Fritvalg account?
What is a Fritvalg account?
A Fritvalg account is a type of savings account where an employee accrues funds over time.
It is typically used in employments covered by a collective bargaining agreement. The idea is that employees can decide how to use the accumulated funds within the options allowed by the agreement.
For example, the funds can be used for:
Additional vacation (more paid leave than the statutory five weeks)
Cash payout as salary (received together with the employee's regular pay)
Pension contributions
Care days or leave for special purposes
Each month, the employer contributes a percentage of the employee's salary to the flexible benefits account. The contribution rate depends on the applicable collective agreement. When the employee wishes to use the funds, they can be paid out through Salary. If the employee leaves the company, the remaining balance is generally paid out.
What is a SH account?
What is a SH account?
An SH account (Public Holiday Savings Account) is a type of savings account shown on the payslip, but it works differently from a Fritvalg account. It is typically used in employments covered by a collective bargaining agreement.
The SH account is used to compensate employees for public holidays that fall on weekdays when they would otherwise have been off work with pay.
If a public holiday falls on a weekday and the employee is therefore unable to work, they are still entitled to pay for that day. Instead of paying for these days directly as they occur, the employer continuously sets aside a portion of the employee's wages into the SH account.
How do I pay out the Fritvalg account?
How do I pay out the Fritvalg account?
1. Go to the relevant employee and click Give Bonus.
2. Click Create Bonus.
3. Complete the following fields:
Disposition date: Select the month in which the Fritvalg amount should be paid out. If it should be included in the current month's payroll, no changes are needed.
Amount for bonus: Enter the total amount to be paid out from the account. Click Empty Account if you want to pay out the entire balance. Alternatively, you can configure the system to use a rate and quantity instead of a fixed amount.
Type: Select Fritvalg Account.
Text on payslip: Enter the text that should appear on the employee's payslip, for example, Fritvalg.
Once all fields have been completed, click Save Changes.
4. The Fritvalg payout should now appear on the selected payslip. The balance shown under Total should also be reduced by the amount that was paid out.
How do I pay out the SH account?
How do I pay out the SH account?
1. Go to the relevant employee and click Give Bonus.
2. Click Create Bonus.
3. Complete the following fields:
Disposition date: Select the month in which the SH amount should be paid out. If it should be included in the current month's payroll, no changes are needed.
Amount for bonus: Enter the total amount to be paid out from the account. Click Empty Account if you want to pay out the entire balance. Alternatively, you can configure the system to use a rate and quantity instead of a fixed amount.
Type: Select SH-days.
Text on payslip: Enter the text that should appear on the employee's payslip, for example, SH.
Once all fields have been completed, click Save Changes.
4. The SH payout should now appear on the selected payslip. The balance shown under Total should also be reduced by the amount that was paid out.
Is it possible to pay out the SH/Fritvalg account on an ongoing basis?
Is it possible to pay out the SH/Fritvalg account on an ongoing basis?
It is possible to set up automatic monthly payouts from an employee's Fritvalg account or SH account.
Note: If this setting is enabled after the employee has already accumulated funds in the account, the existing balance will not be paid out automatically.
If you also want to pay out the current balance, you must do so manually at the same time.
Guide
1. Enable the Allow recurring payment of SH Days and Fritvalg setting under advanced Settings using this link, then click Save Changes.
2. Go to the Employees tab, select the relevant employee, scroll to the bottom of the page, and click the edit icon next to SH Days and Fritvalg account.
3. Enable Recurring payment and click Save Changes.
Is it possible to add extra funds to an employee's account?
Is it possible to add extra funds to an employee's account?
It is possible to add an additional contribution to the employee's account.
Guide
1. Enable the Increase SH Days/Fritvalg as a Bonus Type setting under Advanced Settings using this link, then click Save Changes.
2. Go to the relevant employee and click Give Bonus.
3. Click Give Bonus.
4. Complete the following fields:
Disposition date: Leave this unchanged.
Amount for bonus: Enter the total amount to be added to the account. Alternatively, you can configure the system to use a rate and quantity instead of a fixed amount.
Type: Select Increase SH Days or Increase Fritvalg Account, depending on which account applies to the employee.
Pension: If the employee is enrolled in a pension scheme, choose whether the amount should be included in the pensionable salary.
Include with holiday entitled pay: Specify whether the amount should be included in holiday pay calculations and therefore accrue any applicable holiday pay.
Text on payslip: Enter the text that should appear on the employee's payslip, for example, Additional SH Days or Additional Fritvalg Benefits.
Once all fields have been completed, click Save Changes.
5. The amount should now appear on the selected payslip. The balance under current period should reflect the additional contribution.
