If you need to pay salary retroactively or before the normal payroll run, you can use the "Create Extraordinary Payroll" feature under the Payroll tab. If your payroll has been canceled, you can reopen it using the guide here.
Important to Note:
Extraordinary payroll cannot be reopened once it is approved, unlike regular payroll runs.
By default, payroll will appear as a manual transfer.
If the payroll needs to be paid automatically, remember to click "Payment Services" before approval. Once switched to Overførselsservice, payment will be processed within 2 business days.
How to Create an Extraordinary Payroll
1. Go to the Payroll tab and click on "Create Extra Payroll".
2. To set up the correct payroll, make sure you:
Select the Payroll Cycle:
By default, the payroll cycle is set to "monthly." If you have employees with a different pay period (e.g., staggered months), choose the correct cycle from the dropdown menu. Note that employees and periods that do not match the selected payroll cycle will not be visible in the overview.
Select Payroll Period:
Choose the payroll period for which you want to pay the salary. Ensure the selected period matches the payroll you intend to process.
Select Employees:
Choose the employees that should be included in the payroll by clicking on them in the list. Be mindful that once the payroll is created, you cannot add more employees, so ensure you select all relevant employees from the start.
3. After selecting the relevant employees, click on "Start Extraordinary Payroll" to begin the process.
4. Once the payroll has started, it will appear under the Payroll tab. By default, the amount will show as 0 DKK, depending on the employee type and whether the employee has already been paid for the selected period. If an amount is shown, you can click on the payroll to view details under Payslips, including the entries that have been added.
5. Now, you can register hours, absences, bonuses, or other relevant entries for the selected employees. Remember that when entering, for example, bonuses or hours, the period should match the payroll period you’ve set up.
6. Once you’ve added the desired changes, you can click on the payroll again.
7. If you are not using Payment Services (Overførselsservice), you can simply click Approve to finalize the process.
If you are using Overførselsservice, you must choose whether the salary will be transferred automatically via Overførselsservice or manually. If you want automatic payment, click Switch to Payment Services, and the salary will be paid within 2 business days. If you're making retroactive payroll, do NOT change the disposition date, as this affects the month in which the tax reporting is made.
Important:
If you approve before 10:00 AM, the money will be transferred on the next business day.
If you approve after 10:00 AM, the money will be transferred within 2 business days.
If you use NemKonto for payment, the approval deadline is 8:00 AM.
