Create and register pay supplements and hourly rates (hourly paid employees)

For hourly paid employees, you can create fixed, variable, and time-based pay supplements. This guide explains how to add a pay supplement as a salary component for an employee and how the supplement can be registered - either by you as an administrator or by the employee, depending on your setup.

Add the pay supplement as a salary component for an hourly-paid employee

Pay supplement and variable pay supplement are used in two different ways. You can read more about the supplement types here:

Supplement

A salary supplement is a fixed amount that is automatically paid out in every payroll period.

The supplement is registered directly under Salary on the employee's profile and will not appear under the Pay supplements tab. The employee cannot register or modify this supplement themselves—it is managed exclusively by the payroll administrator.

The supplement is configured with:

Amount per unit (specified in the local currency)
Number of units (the number of units to be paid in each payroll period)

You can also choose how the supplement should be handled in relation to holiday pay and pension:

Excluding holiday pay
Excluding holiday pay and pension
Excluding pension

If you need a specific supplement, you can create a custom salary supplement yourself. Follow this guide to define which payroll components should be included in the supplement.

Variable supplement

A variable salary supplement is a rate and amount that is paid in each payroll period. The supplement is registered under the Pay supplements tab. The employee can register or modify this supplement themselves.

The supplement is configured with:

Amount per unit (specified in the local currency)

If you need to exclude the pension basis, holiday pay basis, or SH/Fritvalg (Special Holiday Allowance/Flexible Benefits), you can create a custom salary supplement yourself. Follow this guide to define which payroll components should be included in the supplement.

Hourly rate supplement (all hours)

An Hourly Wage Supplement (All Hours) is a supplement that is calculated based on the total number of registered hours across all pay rates. The supplement is automatically paid in each payroll period at a fixed hourly rate.

The supplement is configured with:

Amount per hour (specified in the local currency)

This supplement cannot be customized.

Time based supplements

When creating custom hourly rates, you can specify hourly supplements—either as a fixed amount (DKK) or a percentage (%).

The supplement is automatically added to the hourly rate and included in the total amount paid.

Important:

If you want the supplement to appear as a separate item on the payslip, you must select a fixed amount.
If the supplement is specified as a percentage, it is added to the total hourly wage and will not appear separately on the payslip.

For instructions on how to create hourly rates, please follow this guide.

💡 Tip: You can create custom pay supplements, allowing you to choose the exact text that appears on the payslip.

You also decide whether the supplement should be included in other salary components, such as pension, holiday pay, or SH/Fritvalg. See how to do this in this guide.

Guides for adding pay supplements to an employee's pay (variable pay supplements)

If you use variable pay supplements to register an employee's hours, these registrations will appear under the Pay supplements tab rather than the Time registrations tab.

I want to add a variable pay supplement as a fixed monthly amount

If you want to register a fixed recurring pay supplement, select the supplement type Pay supplement. The supplement is registered directly under Pay on the employee’s profile and will not appear under the Pay supplements tab.

Employees cannot register or modify this supplement themselves—it is managed exclusively by the payroll administrator.

I want to add time-based variable pay supplements, such as evening, night, or weekend supplements

If you want to assign an employee a supplement based on specific times, select Variable pay supplement. Specify a rate and the amount to be paid in each pay period.

The pay supplement is recorded under the Pay supplements tab. Employees can register or modify this supplement themselves if you use the employee app.

Please note: You must select a new supplement from the menu each time you create a supplement.

You can add multiple variable supplements and specify which pay components they should be included in. To do this, go to: Company → Payroll settings → Modify wage types.

I want to add other variable pay supplements, such as overtime or additional hours

If you want to assign an employee a supplement based on other variables, such as overtime, select Variable pay supplement. Specify a rate and the amount to be paid in each pay period.

The pay supplement is recorded under the Pay supplements tab. Employees can register or modify this supplement themselves if you use the employee app.

Please note: You must select a new supplement from the menu each time you create a supplement.

You can add multiple variable supplements and specify which pay components they should be included in. To do this, go to: Company → Payroll settings → Modify wage types.

I want to add variable pay supplements calculated based on the total number of hours across hourly rates

If you want an employee to receive a supplement for every hour worked, select Hourly pay supplement, all hours. The supplement is calculated based on the total number of hours recorded across all hourly rates. It is paid automatically in each pay period at a fixed rate per hour.

In Salary, a variable pay supplement can be registered in two ways: Simple or Detailed. The supplement is entered as a number of units, but it can also be used to register hours—for example, where 1 unit corresponds to 1 hour.

Simple registration

Suitable if you only want to enter the total number of supplements.

Enter the number of supplements.
Click Save changes.

The system calculates the supplements based on the number of units.

Detailed registration

Here, you enter the supplements in units on a day-by-day basis.

Select the date.
Enter the number of units.
If applicable, select the pay supplement if more than one is available.
You can also add a note.

You can then view the number of supplements per day, along with any notes.

Guides to adding time-based hourly rates

I want to add time-based hourly rates, such as evening, night, or weekend supplements (manual setup)

If you want to assign hourly rates to an employee based on specific times, select Hourly rates. Specify a rate and the amount to be paid in each pay period.

The hourly rate is recorded under the Time registrations tab. Employees can register or modify their hours themselves if you use the employee app.

Please note: You must select a new hourly wage from the menu each time you create a supplement.

You can add multiple hourly rates and specify which pay components they should be included in, as well as customize their descriptions. To do this, go to: Company → Payroll settings → Modify wage types.

I want to add time-based hourly rates, such as evening, night, or weekend supplements (automated setup)

If you use detailed time registration, where employees record their start and end times, you can configure the system to automatically add supplements based on when the work is performed.

For example, if an employee is entitled to a supplement between 6:00 p.m. and 9:00 p.m., the system can automatically apply it at a specified hourly rate, provided the hours are recorded within the defined time period.

I want to add hourly rates for other situations, such as overtime or additional hours

If you want to assign hourly rates to an employee based on other variables, such as overtime, select Hourly rates. Specify a rate and the amount to be paid in each pay period.

The hourly rate is recorded under the Time registrations tab. Employees can register or modify their hours themselves if you use the employee app.

Guides for registering variable pay supplements for an employee

I want to register/pay variable pay supplements to an employee (simple registration)

Go to the Employees tab, find the relevant employee, and select the Pay supplements tab. Enter the number of units to be paid to the employee, then click Save changes. The supplement will now appear on the employee’s payslip.

I want to register/pay variable pay supplements to an employee (detailed registration)

Go to the Employees tab, find the relevant employee, select the Pay supplements tab, and click Register supplement. Choose the relevant date and enter the number of units. Although the supplement is entered in units, it can also be used to record hours—for example, with one unit corresponding to one hour. If multiple supplements are available, select the appropriate one from the Type drop-down menu. You can also add an optional note. Click Save changes. The supplement will then appear in the Pay supplements overview and on the employee’s payslip.

Allow the employee to register variable pay supplements in the employee app

If you want employees to register variable supplements themselves in the app, you must enable detailed entry under Pay supplements. Please note that the option to enable detailed entry is only displayed if no simple pay entries have been recorded. You must therefore delete any existing simple entries before the option becomes available.

Please note: These entries currently cannot be submitted for approval. This means that everything employees register in the app is automatically approved and transferred directly to payroll.